Visit Broken Arrow Events & Conferences
Rebate Information
The goal of the Visit Broken Arrow Rebate is to assist events and conferences that Visit Broken Arrow believes have the potential to grow substantially and generate overnight lodging accommodations in Broken Arrow. Visit Broken Arrow has funding available that has been earmarked for the marketing of events exhibiting positive tourism potential to the Broken Arrow area. Please note that the Visit Broken Arrow rebate will not be the sole source of funding for any event or conference. It is expected that the organizer has also secured additional funding for the event. A minimum of twelve (12) overnight accommodations in Broken Arrow hotels is required per $500 of funding requested. All approved rebates are provided on a reimbursable basis, once the required follow-up report and accompanying documents have been received. Rebate applications must be submitted 90 days before the first day of the event.
Click here for Rebate Application and Guidelines
**Please also submit a completed W9 Form and detailed event budget with your application.
The Post Event Summary Form is due no later than 60 days after the final day of your event. Failure to submit this summary on time will jeopardize your organization’s ability to receive future Visit Broken Arrow funding and receive reimbursement. It is the event organizer’s responsibility to adhere to the application and post-event summary deadlines. No reminders will be sent!
Visit Broken Arrow Sponsorship Program
Visit Broken Arrow has set aside funding for the marketing of events encouraging, promoting, and fostering leisure, culture, and tourism in Broken Arrow. The purpose of this sponsorship program is to market Broken Arrow as a tourist destination and ultimately generate overnight stays. The Post-Event Summary form must be submitted within 60 days after the event.
The Visit Broken Arrow sponsorship is not a source of permanent funding, nor should Visit Broken Arrow sponsorship funding be the sole basis of whether an event happens or not. Submitting a sponsorship application does not guarantee sponsorship funding. The event organizer is expected to secure additional funding for the event. Meetings and events that become regular or annual events should develop a sponsorship base and grow to no longer need Visit Broken Arrow funding assistance. Visit Broken Arrow funds will be provided only on a reimbursable basis as supported by approved expenditure documents provided in this required follow-up report. Event sponsors must schedule attendance to a Visit Broken Arrow meeting to present the Post-Event Summary Report, upon which the Visit Broken Arrow Board will vote on funds to be awarded.
Services Offered
Let Visit Broken Arrow assist your group with event promotion, itinerary planning, hotel accommodations, meeting planning assistance, dining and entertainment suggestions, transportation, visitors packets, and more!
If you need assistance locating meeting facilities, catering resources, or entertainment ideas, please contact Visit Broken Arrow at 866-503-7081.
Visitor Packets
Visit Broken Arrow will be happy to provide visitor packets for your reunions, conferences, meetings, and special events. Visit Broken Arrow will provide you with appropriate quantities of materials on shopping, dining, attractions, and more for your guests. For quantities over 100, please allow extra time.
Contact Information
If you have questions, please contact Visit Broken Arrow:
P.O. Box 610
Broken Arrow, OK 74013
866-503-7081
Visit Broken Arrow FAQs
Visit Broken Arrow is a convention and visitor bureau. These are not-for-profit organizations charged with representing a specific destination and helping the long-term development of communities through a travel and tourism strategy. Convention and visitor bureaus are usually membership organizations bringing together businesses that rely on tourism and meetings for revenue.
For visitors, convention and visitor bureaus are like a key to the city. As an unbiased resource, they can serve as a broker or an official point of contact for convention and meeting planners, tour operators and visitors. They assist planners with meeting preparation and encourage business travelers and visitors alike to visit local historic, cultural and recreational sites.
✈️ Offer unbiased information about a destination’s services and facilities.
🕒 Save visitors time and energy, as they are a one-stop-shop for local tourism interests.
📍 Provide a full range of information about Broken Arrow.
💸 Most services provided by Visit Broken Arrow cost nothing.
Travel and tourism enhances the quality of life for a local community by providing jobs, bringing in tax dollars for improvement of services and infrastructure, and attracting facilities like restaurants, shops, festivals, and cultural and sporting venues that cater to both visitors and locals.
For most services, Visit Broken Arrow does not charge clients — the visitor, the business traveler, and the meeting planner. Instead, we are funded through hotel occupancy tax.
Visit Broken Arrow keeps track of room counts, as well as other meetings coming to the area. In this way, we can help planners avoid conflicts with other events. Moreover, Visit Broken Arrow has first-hand familiarity with the hotels and with meeting space in the area, they can help planners match properties to specific meeting requirements and budgets.
